Vendor Management Software (VMS)

Choose our best-in-class software because it's complex. Love it because it's simple.

Web-based Vendor Management Software (VMS) from Beeline CWS is a huge step forward for companies that rely on contingent labor. Use it to find the best vendors and track every step in the sequence - with a minimal learning curve and maximum reporting capabilities. Our powerful, fully automated solution provides robust workforce analytics capabilities, as well as scorecarding to help improve the quality of candidates and overall vendor performance. Most important of all, Beeline’s Vendor Management Software interfaces seamlessly with common office and enterprise ERP solutions and is known throughout the industry for its ease of use.

Beeline’s Vendor Management Software automates the process of procuring, managing and analyzing contingent and project-based labor. In addition, through Beeline's Vendor Management Software, companies can budget, track and pay time and material and fixed-price milestone payments through consolidated invoicing.

The software components and capabilities include:

Vendor-Neutral Procurement
Beeline’s Vendor Management Software enables companies to acquire their contingent and project-based labor through automated job or project requisitions, electronic approval workflows, automated interview scheduling, filtered screening and evaluation, and streamlined candidate processing. Through the vendor-neutral procurement, approved vendors receive requisitions simultaneously and respond automatically resulting in lower time to fill ratios, increased quality, and overall improved vendor performance.

Supplier Management
Beeline’s Vendor Management Software submits requests only to approved vendors, maximizing their volume and providing customers with the ability to realize volume discounts and market-competitive bill rates. Automation, instant electronic communications, Web-based time and expense reporting, and improved billing efficiency all reduce overhead for vendors and help them focus on delivering better quality talent-quicker. Beeline’s Vendor Management Software automates vendor compliance by managing and tracking required documentation such as vendor agreements and insurance certificates and providing email alerts and notifications of critical expiration dates.

Time & Expense Management
Beeline allows tracking and reporting of contractor time and expenses. Timesheet and expense report entries are approved online as determined by user roles. Time can be assigned to multiple tasks to enable accurate project accounting and/or cost allocation across divisions.

Consolidated Billing & Invoicing
Beeline sends one consolidated invoice to the customer after the close of the customer-defined billing cycle. This invoice includes only the time approved within Beeline during the billing cycle for resource assignments and approved fixed-price milestones for projects. Upon payment from the customer, Beeline promptly pays vendors within five days. Beeline also provides an accrual report to aid in the monthly reporting of expenses related to customer contingent labor spend, and can be integrated with ERP solutions including Oracle and SAP.

Workforce Analytics & Business Intelligence
Business intelligence is critical to a successful program. Beeline Vendor Management Software offers the most powerful and robust reporting engine providing full visibility across financial, compliance and vendor performance. Through graphical dashboards and visualization, users can easily identify and interpret critical data across multiple dimensions. Beeline's workforce analytics and business intelligence empowers customers to track and address key business issues before they impact the performance and cost of their procurement process. Beeline's intuitive reporting interface allows customers to organize and analyze complex data quickly and to identify valuable trends and insight into the overall program.

Benefits

Beeline’s solution enables customers to leverage its contingent labor spend by obtaining the most qualified candidates at the most competitive rates. Benefits across the board include:

• Continuous business process improvement through automating and streamlining the procurement process and visibility into program trends and vendor performance.
• Significant cost reduction through realizing volume and prompt pay discounts, implementing a competitive rate structure, enforcing budgets, eliminating invoice errors and eliminating maverick spend.
• Real time visibility into contingent labor and project-based spend and performance.
• Risk Management through enforcing and monitoring co-employment and regulatory compliance. Strict audit trails to support Sarbanes-Oxley compliance.
• Competitive bidding environment improves the quality of candidates while reducing bill rates resulting in improved vendor performance.

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