checklist
Candidate fraud prevention checklist: Safeguard your workforce strategy
In today’s remote AI world, a new challenge is emerging - candidate fraud. From falsified skills and locations to identity swapping and unauthorized outsourcing, these tactics are becoming increasingly sophisticated—and harder to detect.
As the staffing industry adapts to these evolving threats, organizations must strengthen their fraud prevention strategies to safeguard operations, data, and compliance. Whether you're just starting to address this issue or already taking action, this checklist will help you evaluate your current safeguards and identify areas for improvement.
Candidate identity and credential verification
- Are photo IDs collected and verified as part of the onboarding process?
- Do you perform continuous background checks and mid-assignment check-ins through an accredited provider?
- Is the candidate location validated and cross-checked (e.g., IP address, digital footprint)?
- Are credentials and certifications verified through trusted sources?
Interview and hiring process safeguards
- Do you use live or video-based identity verification during interviews?
- Can you verify that the same person who interviewed showed up for day one of work?
- Do you have procedures in place to detect “proxy interviewing” or impersonation?
System and equipment controls
- Is company-issued equipment shipped only to authorized addresses?
- Are remote access and system permissions monitored for unauthorized use?
- Do you have protocols for detecting suspicious login behavior or IP location anomalies?
Supplier and vendor oversight
- Are staffing suppliers regularly audited for compliance and fraud prevention practices?
- Are supplier-submitted candidates reviewed for duplicate profiles or falsified data?
- Is there a shared responsibility model in place between HR, procurement, and suppliers?
Technology and data integration
- Are background check tools integrated with your vendor management system (VMS)?
- Do you use algorithms or machine learning tools to verify candidate data at scale?
- Can you flag inconsistencies across systems (e.g., résumé/CV vs. background report)?
Policy and training readiness
- Do you have documented policies on candidate fraud and misrepresentation?
- Are internal teams trained to recognize signs of fraud?
- Are suppliers aware of your anti-fraud policies and expected to comply?
Scoring guidance
- Mostly checked: You're ahead of the curve—look for areas to tighten integration and monitoring.
- Some checked: You’re on your way—prioritize improvements to supplier oversight and identity checks.
- Few or none checked: Start building foundational policies and tools now to reduce exposure.
Candidate fraud techniques
Candidate fraud techniques are constantly evolving, but with the right awareness, tools, and processes, your organization can stay ahead of the threat. Use this checklist as a starting point and take proactive steps toward building a more secure, fraud-resistant workforce.