fact sheet
Regional vendor management system
The cost-effective way to manage contingent workers in countries with smaller headcounts or where full VMS or MSP services are not permitted.
Manage all your contingent workers – not just some of them
Most multinational organizations’ contingent workers are concentrated in a few primary countries, with smaller numbers of workers scattered across other regions or localities. While it may not be practical or cost-effective to implement a localized vendor management system (VMS) in every country, companies need to manage even small numbers of workers consistently — to ensure compliance, maintain process standards, and gain the visibility required to optimize their workforce.
Some organizations use resource tracking systems, but these systems are not designed to provide full visibility into all essential workforce data, including headcount, spend, legal status, contract types, DE&I data, rate cards, and more.
To solve this problem, Beeline created a low-cost Regional VMS solution that is easy to manage and maintain. Regional VMS streamlines talent sourcing and management processes to provide cost-effective VMS functionality for your smaller outlying operations, making it an essential extension of your localized Beeline Enterprise VMS.
When you implement Regional VMS, regardless of headcount, spend level, or local program management resources, you will receive:
- One affordable solution with costs shared across multiple countries
- One roll-out with one implementation of a standardized configuration
- Consistent, automated processes for procurement, sourcing, and management
- Compliance management for risk mitigation
- Procurement, sourcing, and management functionality that delivers insight and visibility into suppliers and contractor landscape, including:
- Supplier activity
- Active and past contractor population
- On-boarding/off-boarding tracking
- Financial reporting, including rate information to track overall spend
Regional VMS lets you manage tail spend easily and cost-effectively
Most companies focus on managing contingent workers in countries that have the most spend. But it is important not to ignore contingent workers in other countries. A good rule is to use a fully localized VMS (Beeline Enterprise) for countries with large worker populations (at least $10 million annualized spend) and use Beeline Regional VMS for worker populations spread across a multitude of countries. This gives companies visibility into all their contingent workers without adding complexity or creating administrative burdens.
For example:
80% of a company’s contingent spend is typically in 20% of their locations, and this is managed in a VMS. But what about the 20% of contingent tail spend in 80% of their locations?
Why Regional VMS hubs are so important
Countries with small contingent headcounts may lack experienced staff, managed service providers (MSPs), or other resources to manage non-employee workers in accordance with an organization’s global standard of excellence.
By pooling resources in a hub with a professional team (MSP or self-managed program office) responsible for a group of countries with similar needs, you can ensure that global standards are maintained.
Hubs can be geographically-based or based on other commonalities
All localities within a Regional VMS grouping share a standardized VMS configuration. But if you need to manage multiple countries that require different processes—such as supporting both monthly and weekly invoicing—they can be grouped by “regions” or hubs, so that each supports one set of shared processing requirements.
Regional VMS requires standardized processes and configuration applicable to all countries in each hub. Standardized processes and configuration include:
- Workflows
- Request type settings such as estimated cost calculation and background checks
- Monthly and weekly timesheets
- Grouped user roles/types
- Invoice schedules and subsequent settings such as taxes, fees, overtime rules, earning codes, and calendars
- Customer-defined fields (CDFs) and views
- Reports, dashboards, and invoice reports
- All standard VMS languages: English, French, Spanish, Dutch, German, etc.
- All standard Beeline Enterprise currencies
Functionality comparison: Beeline Enterprise – Regional VMS – Resource Tracking
Manage local SOWs, too!
With Regional VMS, you can also manage complex services procurement in your smaller markets. Just like our Regional VMS solution for Contingent Staffing, we can set up a Regional VMS solution for your smaller localities based on common standards, so you can create and manage statement of work (SOW) based contracts, for full financial visibility and better mitigation of compliance risks.
Comprehensive solution for global contingent workforce management
Regardless of whether yours is a self-managed program or you use MSPs, Beeline Regional VMS is the only solution in the market today that lets you standardize procurement and management of your contingent workforce across all geographic locations.
To find out how easy it can be to set up Regional VMS hubs to gain full visibility and control of all your contingent workers and service contracts, contact your Beeline representative today.