fact sheet
Create and negotiate SOWs with Beeline VMS
Create statements of work (SOW) easily, collaboratively, and automatically
- Conduct powerful, automated contract negotiations
- Meet governance, compliance, and audit requirements
- Create a compliant SOW in less than a minute
- Collaboratively negotiate contract terms, amendments, and change orders
- Comprehensive document management including version control
-
Automatic, error-free data flow, from RFx to SOW to project management
Vendor management system provides visibility and control
The primary reason for managing SOW-based services through a vendor management system is to gain visibility and control of services spend. This helps procurement and project managers obtain the best quality professional and support services at the lowest possible cost.
Automate SOW creation and negotiation
Beeline’s highly automated services procurement solution enables buyers of complex professional and support services to build and negotiate SOWs efficiently and collaboratively with vendors they select, either directly or through a VMS-enabled competitive bidding process.
Draft a SOW in 60 seconds or less
For all its sophistication, Beeline’s SOW functionality is remarkably intuitive and easy to use. With prompts, menus, and auto-fill capabilities, you can create a compliant SOW in less than a minute.
Negotiate using terms and conditions that favor your company
With Beeline Services Procurement solution, you can construct SOWs from templates that reflect your corporate terms and conditions. This puts you in a favorable position during negotiations.
Beeline provides real-time visibility and insight into the statement of work creation, negotiation, and approval processes. This is achieved through the use of version control, flexible workflows, approval tracking, system alerts, and optimal notifications.
Workflow reflects your business process
Dynamic approval capabilities ensure that the SOW is reviewed by the right people at the right time, minimizing process bottlenecks. With approval tracking, you have complete visibility into the workflow, which helps to optimize the process control and ensure efficiency.
Data flows automatically from bid to SOW to project
Beeline Services Procurement transitions data simply and easily from the competitive bid process to the SOW creation and negotiation process, and from SOW approval to project management.
This provides real-time change order management, which ensures that amendments are tracked and reported, providing visibility into processes that could.
Comprehensive SOW options
Extensive options involving fixed-price deliverables (also referred to as milestones), units of measure, and resources (both billable and non-billable) are available.
For milestone based work, you have the freedom to create acceptance criteria to ensure proper payment, ultimately reducing costs and ensuring vendor quality.
Beeline supports compliance and audit requirements
Beeline’s powerful automation functionality helps service buyers mitigate compliance risks and improve efficiency. Your buyers can use contract language in their SOWs that reflects your company policies and standards, rather than depending on a vendor’s choice of contractual language. This protects you from a range of problems, like scope creep, project delays, and price increases.
Document management boosts productivity
Document management within a conventional SOW approval process often presents problems. Creating, annotating, and filing multiple documents can become a logistical nightmare.
Beeline Services Procurement benefits include:
- Ability to download custom forms and generate documents dynamically by entering key information automatically from matching data fields in the online SOW record
- Approved SOWs and contracts that are identical to your conventionally created contracts
- Completed documents are automatically uploaded following final approval
- A single digital repository for easy access to blank forms, shared access to forms in process, and archival access to final, signed documents
- Creating, updating, and retaining documents is easy and secure
Enhanced online collaboration
Beeline Services Procurement facilities real-time collaboration with version control, terms locking, and comments features. These features minimize supplementary correspondence, streamline the process, and provide a record of negotiation for audit purposes.
Beeline version control:
- Allows for red-lining in Microsoft® Word (no new tools to learn)
- Makes your VMS the source of record and tracks all versions of the SOW
- Offers easy access to an accurate record of an SOW
- Streamlines the negotiation process
- Increases visibility into who has/had the SOW and when
- Provides governance of the contract negotiation process that adds value, not complexity
- Eliminates back-and-forth exchange of the SOW via email
- Reduces questions and mitigates disputes
Ask for a demonstration
These are just a few examples of the features and functionality that led to Staffing Industry Analysts’ rating Beeline’s SOW solution “Best Imaginable” for its combination of capability, usability, and configurability in the VMS Landscape and Differentiators 2023 report. For more information about services procurement through Beeline Enterprise, contact us to schedule a demonstration contact us to schedule a demonstration.
Project tracking and management
Control costs, boost vendor quality, and streamline services with end-to-end project tracking. Manage access, compliance, and performance with total confidence.
Learn moreCompetitive bidding
Drive savings with competitive, compliant sourcing and full bid visibility. Standardize evaluation, simplify collaboration, and stay audit-ready at every step.
Learn more