Sourcing statement of work (SOW)-based services

To bid, or not to bid

Automate sourcing of all types of statement of work (SOW)-based services. You can enter results from your external competitive bidding process, or you can create and manage competitive bids, from beginning to end, entirely within Beeline.

Reduce cost & increase transparency when you source complex services

Manual competitive bidding processes can be inefficient, time-consuming, and prone to error. Worse, their lack of transparency can lead to questions of fairness and compliance with applicable laws, regulations, industry standards, and company policies.

Automated competitive bidding through Beeline provides visibility of all aspects of the bidding process and maintains an audit-ready compliance record.

Manage every stage of the bidding process

Competitive bidding by multiple vendors is the most effective way to acquire complex services at the best rates. Beeline VMS makes it easy, providing automation and transparency through all three phases of the competitive bid.

The competitive bid process often requires more than a single round of questions and responses.

Multiple rounds can:

• Narrow down the decision between similar vendors
• Expand the vendor pool when no potential awardee can be determined
• Give vendors the opportunity to revise their bids, allowing you to realize more savings

Prevent errors and omissions with RFx wizards

From RFx construction wizards to deadline management automation, Beeline helps keep your bidding process complete, error-free, and on schedule. When the deadline is reached, notifications are sent to client users and vendors.

Vendor questions & answers

Impartiality is a basic principle of the competitive bid process. Beeline provides an open method of communication so that vendors can anonymously submit their questions/clarification requests and the client can provide responses that are visible to all participating vendors. This maintains impartiality while providing vendors the feedback they need to complete their bids.

Vendor assessment review

A key component of any sourcing event is the vendor assessment based on each vendor’s response to a series of questions. Beeline makes it easy to build an online questionnaire using pull-down question formats along with options for arranging and numbering the questions.

Beeline vendor assessment process:

• Standardizes the bid process by ensuring that assessments are based on the same criteria for all participating vendors
• Simplifies the vendor shortlisting process
• Simplifies the ability to gauge a vendor’s level of interest during a competitive bid

Side-by-side vendor comparison

Once all bids are submitted, you must evaluate submissions to decide which vendor to award the project. Beeline simplifies this task by providing a side-by-side comparison view of all vendor responses and their supporting financials. The side-by-side comparison shows each vendor’s total bid as well as their financials broken out by milestone, unit of measure, and resource.

Beeline’s AI-powered side-by-side comparison:

• Simplifies the evaluation process
• Aggregates vendor financials
• Highlights vendor scores that include knockout responses
• Provides single click access to each vendor’s complete submission for full review and evaluation
• Includes RFx scoring and consensus scoring
• Lets reviewers remove vendors from the comparison display and create a shortlist for final selection
• Allows reviewers to award the bid directly from the comparison display

Easy transition from bidding to negotiation

When the winning bidder is selected, you will need to negotiate the terms of the resulting SOW. Beeline makes this easy. Our Services Procurement solution can automatically populate your selected SOW template with data from the RFx, so nothing that you need is accidentally changed or omitted. This seamless flow of data and processes ensures continuity and consistency throughout the services procurement lifecycle.