fact sheet
Managing statement of work (SOW)-based projects
End-to-end project tracking and management
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Reduce costs, streamline processes, improve vendor quality
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Know who has access to your facilities, networks, and data
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Manage time, expenses, milestones, deliverables, and accruals
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Ensure proper classification of all service providers
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Objectively measure and analyze supplier performance
Most organizations spend far more each year on complex SOW-based professional and outsourced services than they do for contingent staffing.
Stop paying for milestones missed, inferior deliverables, or unacceptable performance
Beeline’s end-to-end project tracking and management capabilities give you visibility and control to ensure:
- Vendors meet their milestones
- Deliverables match agreed acceptance criteria
- Payments are accurate
- Cost are allocated to the correct business units and cost centers
Integrate easily with enterprise systems
Your services procurement solution should integrate with major enterprise systems that support essential business processes, such as purchasing, accounts payable, identity management, project management, time tracking, and security. These integrations reduce the need for time-consuming manual processes that can lead to costly errors in onboarding, project costing, and invoicing.
Better prices, more control
Beeline gives you analytic tools to measure vendor performance and negotiate better pricing of future projects. These advanced analytic and reporting capabilities provide transparent access to a rich data set, including:
- Costs
- Quality
- Performance
- Compliance
- Process efficiency
This gives you the insight you need to keep suppliers honest and rates competitive, helping you procure the best services at the best prices.
Beeline Services Procurement integrates easily and effectively with your software applications—your finance, HR, contract management, procurement, ERP, portfolio management, and other systems—whether on premises or in the cloud.
Measure and analyze vendor performance
It is important to measure and report the success of your services procurement engagements. Project and milestone surveys help you measure and track program quality, while actionable reporting drives behaviors that enable your company to meet program improvement goals.
Track time and deliverables
Project tracking allows for easy monitoring and management of all service engagements, including independent contractors (ICs). Avoid missed deliverables, manage and pay milestones, view time worked, and even track the time individual workers spend on each specific project.
Because you can easily manage all types of contracts, including fixed-price deliverables (with milestones), time and materials, units of measure, and resources (billable and non-billable), you can also determine whether an SOW-based contract has been created simply to sidestep your company’s policies regarding hiring contingent workers.
Whatever the contract type, Beeline Services Procurement alleviates users’ and suppliers’ administrative burden with an intuitive and simple user interface that directs users to role-based dashboards, matching user requirements and responsibilities.
Mitigate security and compliance risk
It is critically important to know who has access to your facilities, intellectual property, and data networks. Companies that manually manage SOW projects often neglect compliance requirements and timelines. If you cannot determine worker status quickly and accurately, you could face a high risk of penalties for noncompliance.
- Capture auditable information on all resources under each service contract
- Automatically track and monitor resources from onboarding to offboarding
- Record and monitor worker classification to mitigate potential exposure to co-employment and misclassification risks
- Configure workflows to automate the relationships between compliance policies and business processes, resources, and regulatory standards
Beeline Services Procurement offers risk mitigation functionality that is highly valuable to organizations that must comply with regulatory, auditing, and reporting requirements from multiple governmental entities at the state, national, and multinational levels.
Ask for a demonstration
These are just a few examples of the features and functionality that led to Staffing Industry Analysts’ rating Beeline’s SOW solution “Best Imaginable” for its combination of capability, usability, and configurability in the VMS Landscape and Differentiators 2023 report. For more information about services procurement through Beeline Enterprise, contact us to schedule a demonstration contact us to schedule a demonstration.
SOW creation and negotiation
Create SOWs in under a minute and automate every step from negotiation to project kickoff. Collaborate easily, stay audit-ready, and keep every document version-controlled and error-free.
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Drive savings with competitive, compliant sourcing and full bid visibility. Standardize evaluation, simplify collaboration, and stay audit-ready at every step.
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