fact sheet
One-stop Services Procurement
Confidently procure the best professional & support service resources at the best prices
- Gain visibility and take control of all service contracts and contractors
- Stop paying for milestones missed, inferior deliverables, or unacceptable performance
- Raise the quality of your suppliers and outcomes, giving your company a competitive advantage
Automate your entire services
Rated “Best Imaginable” in Staffing Industry Analysts VMS Landscape Differentiators 2024 report. Beeline’s Services Procurement solution gives you the capability to source (Competitive bidding), engage (SOW creation & negotiation), and manage (Project tracking & management) the best service resources, giving your company a competitive advantage.
Your VMS is the right tool, right now!
Most organizations use a vendor management system (VMS) to manage contingent staffing but 62% or more of companies’ non-employee labor is still not actively accounted for in corporate budgeting, planning, and forecasting. To close this gap, companies are using their VMS to control statement of work (SOW)-based service contracts and other project-based initiatives.
Support for each step in your process:
Competitive Bidding
Automation and transparency through all phases of the competitive bid process: requirements definition, bid solicitation, evaluation, and award.
SOW Creation and negotiation
Collaborative contract negotiation with statement of work (SOW) templates, version control, activity streams, and system alerts.
Project tracking and management
Easily track and manage all project types and contractor classifications, including independent contractors (ICs). Manage milestones, time & expense, contractor vetting, and on/offboarding.
Benefits you can expect
- Better sourcing control
- Global access to all project activity and financial details in a single view
- Quicker decision making based on real-time project measurements and data
- High quality, cost-effective deliverables as a result of competitive sourcing
- Global visibility of all contractors working across multiple projects
- Broad program adoption due to ease of use and intuitive interface
-
Objective performance metrics to benchmark and rationalize the supply chain
Modular design
Not all SOW-based services are procured the same way. Some begin with one or more rounds of competitive bidding. Others are based on single-source negotiations conducted either within or outside the VMS. A well-designed services procurement solution should give organizations the same level of visibility, tracking, reporting, and analysis capability regardless of the starting point within the procurement lifecycle. For example, you can start by implementing only Beeline’s SOW creation and project management functionality, and then add competitive bidding later. Beeline’s Services Procurement solution is scalable to support all of your SOW-based initiatives and all types of contractors. For example, you can start by implementing only Beeline’s SOW creation and project management functionality, and then add competitive bidding later. Beeline’s Services Procurement solution is scalable to support all of your SOW-based initiatives and all types of contractors.
Beeline Services Procurement puts you in control of the entire process.
Competitive bidding
Beeline’s competitive bid solution provides necessary visibility and control from requirements definition and bid solicitation to evaluation and award. This process:
- Simplifies and standardizes bid solicitation and evaluation
- Provides side-by-side vendor comparison
- Ensures transparency and provides auditable record of impartiality
-
Enforces compliance with deadlines, financials submission, and scoring criteria
Automatic transition from bid to SOW project
Beeline’s services procurement solution transitions data simply and easily from the competitive bid process to the SOW creation and negotiation process, and from SOW approval to project management. This prevents errors and redundant data entry and provides real-time change order management. Amendments are tracked and reported, providing visibility into processes that could otherwise erode cost savings obtained through SOW negotiations.
Reporting & analytics
Actionable analytics and comprehensive reporting drive behaviors that enable your company to meet program improvement goals. With Beeline, you can truly measure the success of your engagements with rich program data and unlimited metrics related to quality, costs, compliance, and process efficiency.
SOW creation & negotiation
Beeline provides powerful capabilities to automate creating and negotiating SOWs. Our terms library and templates let your buyers use contract language that reflects your company policies, rather than a vendor’s, protecting you from scope creep, delays, and price increases. And eSignature by DocuSign streamlines the signing process and provides an auditable signature history.
Learn moreProject tracking & management
With this functionality, you can manage acceptance and payment of milestones, view time worked and expenses, as well as manage the vetting, onboarding, and offboarding of resources.
Learn more