Resource Tracking

Mitigate compliance risks and make informed workforce decisions.

Can you track and report on every contingent worker at every site around the globe? More than half of enterprises
can’t. This problem can expose you to excessive spend, compliance risk, and more.

There is a way to seamlessly track non-employees that fall into special categories outside the normal contingent workforce sourcing process. Reduce risk and add value to your organization by incorporating these often-overlooked classes of workers into your overall program.

Many companies cannot achieve full compliance when it comes to special categories of non-employees, such as former executives on retainer, countries or business units that resist changes to their sourcing process. Service workers (e.g., janitors, landscapers, security guards, etc.), and other labor categories are often overlooked and unaccounted for.

You can overcome these barriers and achieve full compliance by incorporating non-employee resources that fall into these categories, regardless of labor type, location, or circumstance. The resource tracking functionality in Beeline vendor management system (VMS) gives you the tracking and reporting visibility you need for success.

With Resource Tracking, you can:

Know precisely who is working for you, where they are working, what they are doing, and which onsite and offsite workers have access to your data, systems, and facilities.

You can identify the relationship between non-employees and their suppliers in one easy step. And you can quantify unmanaged spend easily for all non-employees that are not sourced through your contingent workforce management program.

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Untracked workers may put your organization at risk.

Companies tend to overlook non-employee workers for several reasons.

Research shows that only about 26 percent of organizations have a centralized program managing their entire extended workforce globally. Some organizations have them working in countries with program adoption challenges. With some, there are business units that resist changes in their sourcing process. Still others lack a single repository for managing and tracking extended workers. In addition to security risks, these untracked workers can create potential compliance issues for your organization and limit your ability to make comprehensive business decisions about your total workforce.

Insight into your non-employees

Fortunately, there is a simple, easy way to mitigate these risks. With the Resource Tracking solution built into Beeline VMS, you can:

Establish a consistent process for identifying and reporting on all extended workers, regardless of labor type, location, or circumstance

Ensure compliance with organizational policies by automating onboarding and offboarding processes for all extended workers

Mitigate tenure, access, and other policy risks related to previously untracked resources

Reduce duplicate and manual data entry through integrations with HRIS, security, and access systems

Features and Benefits

Resource Tracking is a great alternative to full sourcing automation and enables compliance, and full headcount visibility for all your supplier engagements.

Spend Tracking

Get the visibility you need to understand your contingent workforce spend. Beeline’s Resource Tracking solution contains streamlined processes and preset dashboards that collect bill rates, assignment duration, and planned and/or actual work hours to estimate total unmanaged spend.

Resource Management

Capture auditable information in a centralized repository for all non-employee workers who have access to your physical and intellectual assets. Your organization defines business rules that control the flow of workers through the engagement, creation, and expiration cycle. This functionality includes resource headcount, bulk upload to resource pool, amendments, extensions, and more.

Onboarding

Ensure compliance with your organizational policies through the automation of onboarding activities, such as background checks, asset management, and access management. Beeline onboarding functionality includes third-party background check integration, HRIS system integration, onboarding notifications, alerts, and more.

Offboarding

Automate your offboarding processes for properly terminating workers. Beeline offboarding functionality contains several features, including HRIS system integration (e.g., initiate deactivation of building access), offboarding notifications, alerts, and more.

Compliance

Ensure due diligence through the automation of compliance processes. Our compliance functionality includes background check requirements and tracking, tenure requirements and enforcement, credentialing, and more.

Recertification

Verify that your non-employee workers are still engaged through the supplier on file. This functionality provides automation of the process for suppliers to verify that all your non-employee workers are still active. It also allows you to set deadlines for suppliers to respond to your requests. Our recertification functionality includes supplier request for validation, recertification workflow, and more.

Supplier Access Agreement

Establish a secure connection with suppliers. Beeline Resource Tracking solution requires suppliers to accept the Supplier Access Terms, a click-through agreement presented at login (the first time they log in) before access is granted.

As your extended workforce grows or your business objectives change, Beeline’s Resource Tracking solution provides an easy and valuable introduction to comprehensive contingent workforce management.

How to implement Resource Tracking

You can choose to implement Resource Tracking as a stand-alone solution or as an expansion of your existing Beeline VMS to track and manage your entire extended workforce within one system. With Resource Tracking’s simplified, non-disruptive deployment, you gain visibility and compliance of previously untracked workers quickly and with minimal change management required.

When implemented as a stand-alone solution, Resource Tracking can be a great first step. As your needs change, your Beeline technology can be scaled to meet those needs based on your defined sourcing strategies.