Ensuring that vendors meet all compliance standards with your VMS.
All it takes is one claim asserting that a worker has been misclassified and should be an employee of the client company, or one workers compensation claim due to a work-related injury, and these claims could lead to an audit or even potential legal liability for the client company.For these reasons, it is vitally important for a contingent workforce program to ensure that its vendors are compliant with all applicable laws and regulations. Your vendor management system (VMS) can help to ensure your vendors meet these standards.
Beeline oversees, documents, and systematized the vetting and compliance of all your suppliers. Our vendor compliance team has created a supplier vetting process and services designed to enhance your audit capabilities and help you manage suppliers more efficiently. Vendor compliance services include:
Our VMS has an online portal through which all supplier contracts are originated and maintained. The portal provides supplier onboarding, payment requirements, and contract compliance. The portal securely maintains all required documentation, including all financial information when managing supplier payments. This provides an auditable system of record for your supplier contracts, as with all essential data in a repository for supplier contract management.
You can be confident knowing all suppliers with access to your VMS must first go through the vendor compliance online portal and execute your approved Supplier Access and Services Agreement before gaining access to your site. Our compliance team works to ensure that each supplier executes the correct client contract, along with any other required documents. This ensures that all suppliers meet your pre-defined requirements from a financial and legal perspective.
Enterprise clients frequently use large numbers of service providers and specialized consulting firms to perform projects involving hard-to-find worker skillsets. These projects are generally performed according to the terms of a statement of work (SOW) and the contractor may either be paid a fixed price or compensated on a time-and-materials basis. Due to their structures and the employment relationship of their workers, service providers can potentially introduce worker misclassification risk to the enterprise.
Using the services procurement capabilities of Beeline VMS, companies can reduce these risks. Beeline VMS allows organizations to select contractors by competitive bid and negotiate SOWs using their preferred terms, rather than the contractors’. This allows enterprises to establish firm and consistent compliance requirements for contractors and ensure that service providers meet client-defined standards for vendor status, including: